MID-ATLANTIC EXOTIC PEST PLANT COUNCIL

BOARD MEETING

July 2, 2002

Harper’s Ferry National Park, West Virginia

In Attendance: Art Gover, Michael Schwartz, Carole Bergmann, Carol Jelich, Faith Campbell, Marc

Imlay, Lisa Smith, Debbie Cornwell, Jeff Wagner (guest), Jil Swearingen, Betsy Lyman

I. CALL TO ORDER

Meeting called to order at 10:25 am by Art Gover

II. REVIEW OF AGENDA

III. APPROVAL OF MINUTES FROM January and May, 2002

Amendments to both minutes: Several changes, edits, etc. were recommended. Faith moved that we approve the

January 2002 minutes as amended. Jil seconded. A vote was taken, 9 yes, 0 no. Motion carried. Faith moved

that we approve the May 2002 minutes as amended. Michael seconded. A vote was taken, 9 yes, 0 no. Motion

carried. Art will make the official changes to the minutes and will forward to Lisa for posting to the website.

IV. Annual Meeting

A. Finalization of Agenda, Arrangements – Betsy and Emily

Payment - $200.00 is due and will be sent today to reserve the room for the meeting.

Betsy presented several questions to the group that still need to be answered:

How late can we be in the room for the social?

Can we provide our own alcohol?.

Does the park provide a screen for the powerpoint presentation?.

What are Rodney and Ron’s needs for presentation?

Do we need signage for directions?

Does Russ need to have a spot on the agenda?

Points of discussion included:

Registration and Annual Membership Dues: Need to be separated on forms so that we can distinguish the

amounts taken in for proper financial records

Review of food for social and breaks.

Need for an outreach packet that will include an overall meeting agenda, business meeting agenda,

handouts that include educational information about Iris pseudoacorus, management program at site from

Ron, Rod and Russ, a map of the site, MA-EPPC brochure, evaluation, OTG workshop schedule,

assembled annual report, flyer for 2003 conference, letter of endorsement of the St. Louis principles. July

22 nd is the deadline for packet materials to become centralized. We need an evaluation form for meeting

participants.

Revision of meeting agenda. Art recorded changes. We need a short period of time for the newly elected

board to meet. Also time on the agenda is needed for Russ McClain to give a short presentation.

We will need tables for poster, t-shirts, registration, handouts, other orgs. Information, etc..

HOMEWORK:

Art is going to provide the laptop computer and LCD projector and a printer.

Lisa offered to purchase the alcohol if necessary.

Jil will provide paper, marker, and tape for signage.

Carol will provide name tags and will make up fancy ones for the speakers and board members.

Lisa will put together an outreach page for the attendees. Michael will create a map and Betsy will talk

to Ron about existing information about the site and I.p.

Lisa will send an e-mail to the board to solicit someone for the Secretary’s position on the board.

Art will be responsible for both meeting agenda’s.